The QuickBooks Online Experience



June 16, 2017 | Devine Consulting LLC | Bookkeeping | Accounting





As one of the newest employees at Devine Consulting I took my very first QuickBooks Online certification class in Downtown Houston lead by MB Raimondi from Trubull, CT and Michelle Long from Kansas City, Missouri. This is the first class of many I will have to complete to become a QuickBooks ProAdvisor alongside several other of my coworkers. For those of you that don't know, receiving the title of a ProAdvisor requires an individual to complete and pass several online courses and tests that pertain to all aspects of QuickBooks. Once you are certified, you become a part of an online support database that allows business owners and other professionals in your area to reach out to you for help and potentially bring in new business. Having ProAdvisors on your staff is not only beneficial to the individual, it is beneficial for the firm as a whole.


I'm going to preface this post with a little information about QuickBooks Desktop and QuickBooks Online. Being one of the most popular accounting programs, QuickBooks Desktop has been used by the majority of small businesses at one point or another. While it is a great program, it has its limitations, especially with everything moving to the cloud in this day and age. The desktop version and QuickBooks Online both serve the same purpose, but most everything is different from the look and feel of the software, to the way things are entered. QuickBooks Online in a way caters to the user because it links with your bank account and pulls in information directly from your bank so that you can match the information within QuickBooks. Nifty, right? While QuickBooks Desktop does have this feature, it is not as automated as QuickBooks Online which leaves most users to enter everything manually.


The completely different look of QuickBooks Online took a little getting used to. My favorite feature of the desktop version was the customizable toolbar. You can swiftly navigate around the program by customizing it to include your most used icons, whether that be the customer center, vendor center, reports etc. Unfortunately, QuickBooks Online does not have the toolbar, which was a bit of a problem for me as that is what I enjoyed most about the desktop version and thought I would just have to live without. I was ecstatic when the two lovely ladies leading the conference enlightened us with a trick to create your own makeshift toolbar by using the bookmark bar. Clever, right?! I thought it would be a great idea to share it with our readers so that you all can utilize this trick. Follow the step-by-step guide below.


Note: I am using Google Chrome in the guide.


When logged into your QuickBooks Online profile make sure that the bookmarks bar is not hidden. Do this by clicking the icon with the three dots to the right of the search engine bar, highlighting where it says "Bookmarks" then click "Show bookmarks bar" or Ctrl+Shift+B.




Next, you're going to bookmark the first action you want on your toolbar. I've chosen to add "Create Checks" on my bookmark toolbar. In the right-hand corner of your screen you will see a plus sign next to the search bar. This is called the quick create icon. Click the quick create icon and then click “Checks” under the vendors column.






Once the page pulls up you're going to add it as a bookmark. Do this by clicking the star at the far right of the search engine and click done to add the bookmark. The star will appear blue once a page has been bookmarked. 






You've now got the start of your bookmark toolbar. Nifty, right? Next, I'm going to show you how to create a folder within the bookmark toolbar for, let’s say, A/R workflow or A/P workflow. Right click on the bookmark bar and click "Add folder" on the drop-down list and create your "A/P Workflow" folder.





Once you've created the new folder you are then going to add the bookmarks that correspond to that folder. For A/P workflow processes we are going to add "Bills" and "Pay Bills". From the quick create menu select "Bills". Once you are on the bills page you are going to bookmark the page just like I displayed earlier, but instead of adding it to the bookmark bar you are going to click the dropdown menu where it says "Folder" and add it to the "A/P Workflow" folder.




You will then repeat the steps above and add "Pay Bills" to the "A/P Workflow" folder.




There you have it. Your very own toolbar in QuickBooks Online utilizing the features of your web browser. I suggest adding create customer, create vendor and any other action you frequent in QuickBooks Online. Stay tuned for more tips and tricks in the future.


I want to thank Michelle Long and MB Raimondi for a great class and all this useful information. Take a look at Michelle's YouTube post about utilizing the QuickBooks Online bookmark bar plus some other useful tips and shortcuts here.




Travis Herzog


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