1099 Organization Tips


Another 1099 season has come and gone, can you believe it? Although this season is finished, I wanted to chat about some ideas to help make 1099s easier in the future. I thought it especially fitting as many of us have set resolutions to be more organized in the work place for this coming year, and it is never too late to set up the necessary systems to be successful in our resolutions.

In just a few simple steps, you can be ready for the smoothest 1099 season yet!

Step 1: Get W-9s from any potential 1099 vendor before you cut their first check for the calendar year.

Your filing of 1099s in the future will be so much easier if you already have the necessary tax information from all your vendors!

Step 2: Keep your payment records organized throughout the year.

Find a system that works for you, and stick to it! If you have an accountant, they are the perfect person to help you out with this.

Step 3: As the calendar year ends, figure out who will need a 1099 form from you.The most common qualifiers for someone who will need to receive a 1099 form are as follows:

  • Were paid a $600 or more throughout the year, and not paid via credit card. If you paid them via Venmo or ACH they will need a 1099.
  • Provide services for your business such as bookkeepers, virtual assistants, copywriters, lawyers, etc.
  • The vendor must not be classified as exempt on their W-9, as a C Corp, an S Corp, or an LLC that files taxes as a C or S Corp
  • Are not a W-2 employee

Step 4: Plan when you want to be done filing your 1099 forms and then file them by January 31st!

Remember, you will need the information from their W-9 form and how much they were paid by you. Again, if you have an accountant they will typically be able to do this for you. You don’t even have to worry about it! We at Devine Consulting happily offer the service of filing 1099s so our clients do not have to stress over this.

If you don’t have an accountant or are looking to outsource your accounting, be sure to check out the rest of our website! We love offering cloud-based accounting for our clients and feel it allows us to offer them high quality service without wasting time or resources.

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Jennifer Devine

I'm an experienced finance professional with more than 20 years of experience. I've held several Controller positions throughout my career, most notably with an internationally respected commercial real estate investment, management, and brokerage firm. In this role, I was responsible for all aspects of accounting across the company's many operational divisions - including internet services, real estate development, property management, and brokerage services. As our company operated in multiple countries and currencies, it was essential to me that all financial reports were accurate and compliant.