Tips to Organization for Business Owners


As a business owner it is very easy to get overwhelmed and stressed. You are responsible for growing and running this business and its success depends on you. Not only do you have a business to focus on, but you also have your family and personal life too. One thing that is helpful to manage the stress level is to be organized. Today we are reviewing some organizing tips that may seem obvious but, are often overlooked. Sometimes simple organization can help you feel less stressed and more focused.

  1. Tackle the inbox:Organizing your inbox can sound like challenging thing to do but, think of how much you are in your email daily. Having an organized inbox will help you feel more organized throughout the day. One tip is to organize your mailbox with folders. Having different folders for different items will help make things easy to find when you need them later. Once you have responded to an email, move it to its corresponding folder and then you can always reference it later if needed. Keeping your inbox with only emails that need responded to or with follow up items will help you not feel as overwhelmed when you are in your email. Another tip is to keep your folders organized by year. That way you can easily find older emails when needed. You can also archive folders once you won’t need them as often to keep your email speed fast and efficient.
  2. Make your desk work for you:Everyone feels more focused with a clean workspace. Create a system that works with you, not against you. Have extra file folders readily available so you can create them when needed. Have an inbox on your desk or the wall for anything you may need to review or go over. Have a hanging file folder system for items that you need to access regularly. Another good tip is to have sticky notes or a notepad easily accessible, so you can jot things down while they are top of mind or when you are on a phone call.
  3. Set priorities for your everyday:One of the best things to do to keep yourself on track is to set priorities. Whether you do this on a weekly or daily basis, having a set list of things to accomplish that you can see and mark off items as they get completed will help you stay focused. This will help make sure you always have the top tasks that need completed done by the end of the week. It can be all too easy to feel distracted by smaller tasks that pop up throughout the day and week. Being a business owner can be a busy job title and you have to juggle a lot of different roles in your business. By having a list of your top priorities and looking at them daily/weekly you can make sure that you stay on top of what needs done and stop that “I’m so behind” feeling.
  4. Coordinate your filing system:Whether you have paper files, digital files or both having everything you need in an easy to find filing system is important to help the flow of your day-to-day work cycle. Anymore, most businesses have digital files and paper files, and everyone in the business needs to use and access them. Having an organized filing system that is clear and easy to follow will help everyone find what they need easily and will make days more productive. They key is to have a simple system that isn’t troublesome for others to understand.

Organizing your work life will help you feel ready to take on each day successfully! But even when you are organized, sometimes it is also best to take some items of your business off your plate. That is where we come in! At Devine Consulting we are your outsourced accounting department. We can provide you accurate, organized reports to help gauge the financial well-being of your business. Call us today at 281-545-4000 to see how we can help you!

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Jennifer Devine

I'm an experienced finance professional with more than 20 years of experience. I've held several Controller positions throughout my career, most notably with an internationally respected commercial real estate investment, management, and brokerage firm. In this role, I was responsible for all aspects of accounting across the company's many operational divisions - including internet services, real estate development, property management, and brokerage services. As our company operated in multiple countries and currencies, it was essential to me that all financial reports were accurate and compliant.